DATASAE Voxia

Comparative advantages of the next-generation platform for end-to-end hearing and conference management

Document Comparative Advantages

Version 1.0

Date March 2026

Confidentiality Commercial Use

A new generation in hearing management

DATASAE Voxia is an end-to-end platform that brings conference recording, fully traceable document management and a configurable workflow engine together in a single environment. Built on artificial intelligence, a cloud-native architecture and deep integration with the ecosystem institutions already use, it delivers capabilities well beyond the traditional solutions on the market.

After a thorough analysis against the solutions currently on the market, DATASAE Voxia shows a clear advantage across the most critical dimensions: artificial intelligence, electronic signature, architecture, analytics, commercial model and product autonomy.

🎥

Conference Repository

Centralised audio and video recording through a native API, with embedded playback, advanced search, controlled sharing via protected links and storage organised by case file.

📄

Document Repository

Case-file management with metadata, timestamps, typed attachments (minutes, certificates, withdrawals), full version history and traceability of every action taken.

⚙

Workflow Engine

A status flow that each institution configures for itself, with intelligent automatic assignment, visual traffic-light indicators, returns with reason codes and reassignment without manual intervention.

Exclusive Artificial Intelligence

Unlike the solutions currently available on the market, which offer no transcription or automated analysis capability whatsoever, DATASAE Voxia embeds artificial intelligence that transforms the way hearings are managed.

🎤

Automatic Transcription (Speech-to-Text)

It produces complete transcripts of every session in Spanish using state-of-the-art speech recognition. Every word is indexed and linked to its exact moment in the recording.

🔍

Full-Text Search across Transcripts

It pinpoints key moments within hours of recordings in seconds. Officers can search for specific words or phrases directly across the indexed text of each session.

📝

Automatic Minutes Generation

The platform drafts minutes from what was said during the session, identifying the key points and structuring the document according to the templates each institution has configured.

📊

Automatic Summaries with Key Points

Every session automatically produces an executive summary covering the topics discussed, decisions taken and commitments made, so follow-up no longer requires replaying the full recording.

Current market solutions

No automatic transcription
No search across spoken content
Minutes drafted 100% manually
No automatic session summaries

DATASAE Voxia

Automatic Speech-to-Text in Spanish
Full-text search across indexed transcripts
AI-generated draft minutes
Executive summaries with key points

Native, Unlimited Electronic Signature

Electronic signature is one of the biggest pain points in the solutions currently on the market. Existing vendors rely on external signing platforms with limited licences and fragmented manual processes. DATASAE Voxia solves this with full integration.

Current market solutions

Signing on an external platform, separate from the system
Fragmented process: download the minutes, open the platform, upload, set up signers, send
Limited to a handful of licences (e.g. 5 users)
The signed document must be downloaded and re-uploaded manually
Signature audit trail sits in an external system, apart from the case file
Additional cost for every signature licence

DATASAE Voxia

Signing built directly into the dashboard
Continuous flow: generate the minutes, set signers and send for signature from the same interface
Every user with the appropriate role can sign, with no limit
The signed document is attached to the case file automatically
Full audit trail built into the case file within the platform
Included at no additional licensing cost

Operational impact: An inspector can generate the minutes, send them for signature and have the signed document attached to the case file in a single flow, without ever leaving the platform. This removes the human error of the manual process and cuts signature handling time from minutes to seconds.

Cloud-Native Architecture and Scalability

Where traditional solutions run on dedicated Windows servers with fixed capacity in private clouds, DATASAE Voxia uses a next-generation serverless architecture that scales automatically with demand.

☁️

Serverless Infrastructure

Automatic scaling driven by real demand, with no bottlenecks from fixed capacity. The platform handles anywhere from 10 to 10,000 concurrent users without manual intervention.

🔒

Perpetual Access, No Lock-in

Unlike vendors that restrict data downloads once the contract ends, the information belongs entirely to the client, with guaranteed access at all times.

🗃

Intelligent Hybrid Storage

Video recordings are kept in the client's existing storage, while documents and metadata go to scalable storage with automatic lifecycle policies that bring costs down over time.

🛡

Enterprise-Grade Security

AES-256 encryption at rest and TLS 1.3 in transit. Automated backups with recovery in minutes. Continuous monitoring and detailed logs of every action.

Current market solutions

Dedicated Windows servers on a private cloud
Fixed storage capacity
No automatic scaling
Limited window to download data after the contract ends
Backups and recovery opaque to the client
Encryption not specified in the documentation

DATASAE Voxia

Serverless infrastructure with true pay-per-use
Scalable storage with automatic lifecycle policies
Automatic scaling on demand
Perpetual access — the data belongs to the client
Automated backups with recovery in minutes
AES-256 encryption at rest + TLS 1.3 in transit

Deep Google Workspace Integration

DATASAE Voxia is built on the infrastructure that institutions already own and use every day, removing any need to buy additional software licences or maintain your own authentication infrastructure.

📹

Native Video Conferencing, No Middlemen

Recording and participant management handled directly through a native API, with no third-party "collector bots" and no extra video-conferencing licences.

📅

Two-Way Calendar Synchronisation

Scheduling is natively integrated with the institutional calendar. Events appear automatically in each staff member's personal calendar.

🔐

SSO Authentication with No Extra Infrastructure

Secure sign-in with existing institutional accounts, removing the need to run your own Active Directory or LDAP infrastructure.

📧

Email Notifications Included

Notifications sent automatically from the client's own institutional account. No additional cost for email services. Up to 10,000 emails per day included.

Direct cost advantage: Traditional solutions require separate licences for video-conferencing platforms, directory services and mail servers. DATASAE Voxia builds on the institution's existing Google Workspace subscription, removing those additional costs.

Fully Configurable Workflow and Advanced Analytics

Where existing solutions impose a rigid workflow that is the same for every institution, DATASAE Voxia allows each institution to define its own statuses, transitions, reason codes and business rules.

Main workflow

Filed → Under Review → Assigned → To Be Scheduled → Scheduled → Confirmed → Completed → Verification → Closed

Special branches (configurable per institution)

Returned → Reassigned (to another officer)

Remediation → Under Review Not Conciliable → Rejected Redirected → Other Institution

Exclusive management capabilities

Current market solutions

A fixed workflow, identical for every institution
Traffic-light status with fixed thresholds
Basic automatic distribution
No visual timeline of the case file
Fixed report types (bar charts + tables)
No productivity metrics per officer
No executive KPI dashboard

DATASAE Voxia

Statuses, transitions and reason codes configurable per institution
Customisable traffic-light thresholds
Configurable assignment algorithm (workload, territory, specialism)
Full timeline view with every action recorded
Configurable reports + interactive charts + PDF/Excel/CSV export
Productivity metrics per officer and handling times
Dashboard with real-time KPIs and metrics

Analytics differentiator: Productivity reports per officer and handling times by status are exclusive to DATASAE Voxia. They make it possible to spot operational bottlenecks and optimise case handling with real data — something no current market solution offers.

Intellectual Property and Product Autonomy

One decisive factor that cements the platform's technical and commercial exclusivity is its intellectual property and product autonomy.

Unlike other vendors that act as intermediaries for third-party software, DATASAE Voxia is proprietary, registered software by DATASAE LTDA, a Colombian company with a long track record of delivering technology solutions under the motto "Efficiency Tailored to You".

🎓

100% In-House Development

Proprietary source code, with no third-party licence dependencies for core functionality. This guarantees full control over how the product evolves.

🇨🇴

A Colombian Company

DATASAE LTDA is a Colombian company with more than 23 years of experience in technology solutions for public and private institutions across the country.

🛠

Full Customisation

Because the product is built in house, each institution can request adjustments, new modules and specific configurations without depending on the roadmap or priorities of a foreign vendor.

📈

Continuous Evolution

The product evolves with the needs of the Colombian market, with frequent updates and direct support from the development team.

Continuity guarantee: As a proprietary product, there is no risk of discontinuation because of a foreign vendor's decisions. The contracting institution works directly with the team that designs, builds and maintains the platform.

✓

Executive Summary of Advantages

Dimension	Current Solutions	DATASAE Voxia
Artificial Intelligence	Non-existent	Transcription, full-text search, automatic minutes, AI summaries
Electronic Signature	External, fragmented, limited to a few licences	Built into the dashboard, unlimited, at no extra cost
Architecture	Fixed servers, limited capacity	Cloud-native, serverless, automatic scaling
Ecosystem	Dependent on third-party licences	Native Google Workspace (the institution already has it)
Analytics	Fixed, basic reports	Executive dashboard, KPIs, productivity per officer
Commercial model	Per-user licence, paid annually in advance	Flat subscription, unlimited users, billed monthly
Data ownership	Limited window after the contract ends	Perpetual access, data owned by the client
Development	Closed third-party software	Proprietary Colombian product, fully customisable

DATASAE Voxia

A next-generation platform for end-to-end hearing and conference management. A proprietary Colombian product built on artificial intelligence, a cloud-native architecture and zero third-party licence dependencies.