DATASAE 360 is a comprehensive, modular and configurable system that manages the academic, curricular, administrative and financial activity of an educational institution from a single web platform.

Does DATASAE 360 charge per-user licences?

No. DATASAE 360 has no per-user licensing costs. The institution acquires only the modules it needs, and the system stays up to date with no additional charges based on the number of users.

Which modules does DATASAE 360 include?

It includes academic management modules (system configuration, course scheduling, admissions, enrollment, academic records, alumni, room booking, aptitude testing), financial management, communications, library, student welfare and cross-cutting reporting modules, among others. The institution activates only the ones it needs.

Does DATASAE 360 integrate with Moodle?

Yes. DATASAE 360 integrates with Moodle LMS to extend operations to online education. That component is offered as Datasae Virtual Center, which covers the deployment and full administration of the virtual campus.

Can DATASAE 360 be adapted to my institution's processes?

Yes. The system is configurable: it adapts to each institution's processes and rules without bespoke development for every case, and it can be updated over time as those processes change.

How much experience does DATASAE have in the education sector?

DATASAE LTDA. has spent 23 years building management software for educational institutions and supports the whole rollout, from requirements gathering through go-live and ongoing support.

Improve the Educational Experience with an Efficient and Configurable Academic Management System.

WHAT IS DATASAE 360?

DATASAE 360 is a Comprehensive, Modular and Configurable System to Manage and Control all the academic, curricular, administrative and financial activity of the different Educational Institutions.

WHICH EDUCATIONAL INSTITUTIONS IS DATASAE 360 FOR?

Universities and University Institutions
Technical and Technological Institutions
Language Institutes
Family Compensation Funds
Vocational and Human Development Education
Schools for children, youth and adults
Training Schools
Continuing Education

WHAT DOES DATASAE 360 DO FOR YOUR EDUCATIONAL INSTITUTION?

DATASAE 360 facilitates the planning and optimization of educational resources, streamlining academic processes and promoting communication between different stakeholders (students, teachers, managers, parents and government) in the education sector.

We know that each Educational Institution is different. Datasae 360 lets you configure the system according to your processes and needs.

WHAT ARE THE FEATURES OF DATASAE 360?

MODULAR SYSTEM

Acquire only the components you need.

IN THE CLOUD

Mainly designed to interact through the Internet, it allows information to be shared efficiently and securely. It is always up to date.

CONFIGURABLE AND UPDATABLE

The system adapts to the processes of each institution and can be updated over time.

NO LICENSES REQUIRED

It has no licensing costs per user.

REPORTS AND STATISTICS

The system allows you to generate a wide variety of reports for academic and curricular management.

MODULES OR COMPONENTS

ACADEMIC MANAGEMENT

System configuration

Manage the system configuration by adjusting the different management tools such as user management, work groups, privilege management, restrictions and reports, among others.

Academic Scheduling

Plan the subjects to be taught in each academic period, defining which teachers will teach them and assigning classrooms and schedules.

Admissions

Management and control of the processes of pre-registration, enrollment, selection and admission of applicants to each academic program until the graduation process.

Academic Enrollment

Plan and manage the Institution's entire academic enrollment process.

Registration and Academic Control

Management of student records: grades, degrees, etc.

Alumni and Graduate Management

Comprehensive management of the Institution's alumni and graduates, keeping a permanent connection with them.

Integration with Moodle LMS (Virtual Education)

Datasae 360 integrates with the Moodle E-Learning System to expand the capabilities of performing Virtual Education with the most modern features used worldwide.

Space Booking

With our new space reservation module, students, teachers and administrative staff can reserve classrooms and facilities at their institution more efficiently. The system automatically checks for schedule conflicts with academic calendars, teacher schedules and existing bookings. This module stands out for its ability to manage reservations over multiple periods, providing exceptional functionality.

Class Register

Plan, manage and track the contents, competencies and teaching strategies of each subject. Teachers structure academic development by period, recording learning objectives, assessment methods and expected outcomes.

Academic Requests and Changes

Students, teachers and administrative staff submit and track requests such as subject changes, credit transfers, deferrals and cancellations, with automatic notifications on the status of each one.

PRISMA - Intelligent Curriculum Scheduling

Generates the course offering for the term by algorithmically matching subjects, teacher availability and classrooms. It replaces manual timetabling with an engine that evaluates multiple solutions and selects the best one.

Graduation Applications

Automates the full flow from the moment a student completes their study plan until the degree is awarded, validating compliance with the institution's academic, financial and documentary requirements.

ADMINISTRATIVE MANAGEMENT

Student Management

Management of each student's information and academic history, from admission to the Institution through graduation.

Communications

Send email communications to the institution's community: parents, students, graduates, teachers and staff. It also includes sending text messages (SMS) to the mobile phones of parents, guardians and students.

Teacher Information Management

Control over the capacity and dedication of teachers, academic load and activities.

SAT - Early Warning System

Identifies students at risk of dropping out based on warning factors, making it possible to plan interventions that address specific issues and support retention.

Teacher evaluation

Detailed evaluation of the teachers of the institution, by the students, self-assessment, evaluation by the teacher's supervisor and evaluation by a person from the Institution.

Reports

Generates reports of all academic, financial and administrative activities of the institution.

Job Board

Module to manage a job board for graduates and students of the institution, allowing communication and administration of the different job offers by companies.

Administrative Staff Management

Manage the information of the institution's administrative staff through a complete résumé for each employee.

Institutional Evaluation (Surveys)

Module for carrying out surveys for institutional evaluation. It also lets you collect information at scale through correlated questions on a specific topic, manage surveys and view scheduled surveys, among other features.

Records and Certificates

It allows the generation of all the records and certificates that the Institution has defined within its academic processes, such as: Certificate of Studies, Grade and GPA Certificates, Proof of Admission, Statement of Debt, Proof of Course Hours, Proof of Enrollment, Proof of Tuition Payment, among others. Certificates can be digitally signed automatically.

Business intelligence

Transform data into information, and information into knowledge, so that you can optimize the decision-making process in the institution, both in the academic area and in the administrative area. Improve the planning, execution and alignment capabilities of administrative management by monitoring performance through tables, graphs, maps and other innovative visual aids and focus on continuous improvement saving hours of work.

Tutoring Management

Module for managing tutoring sessions: students request sessions based on the teacher's availability, teachers accept them, assigned tutors are managed, and schedule conflicts with the academic timetable are validated.

SNIES and SPADIES reports

Specialized module to generate information in accordance with the requirements of the Ministry of Education.

Student Wellbeing

From a single module you can access and generate student information covering the characterization survey, the wellbeing courses they have enrolled in during an academic period, their tutoring history, and nursing and psychology services, among others.

Voting Module

Our innovative voting solution gives educational institutions the ability to carry out electoral processes efficiently and accurately. Whether to elect members of the Academic Council, the Superior Council, the Faculty Council or another body in accordance with the student regulations, our robust voting module serves as the backbone of this process, with these distinctive features:
1. Advanced Personalization.
2. Diversity of Candidates.
3. Efficient Time Management.
4. Transparent elections.

Research Projects

Module to manage the different Research projects of the Institution, including the students' degree projects.

SAVIA - Electronic Document Signature

Manage the signing of academic documents entirely digitally, with no paper. It guarantees security, traceability and authenticity through validation, auditing and public verification from any device.

SIGLO - Badges and Micro-Credentials

Formally recognise the achievements of those who complete a learning path through badges, nano-credentials and micro-credentials that certify the knowledge and skills acquired.

GENIO - Intelligent Form Builder

A no-code platform that lets coordinators, teachers and administrative staff create and publish complex forms without writing code, using a visual drag-and-drop builder.

PRIME - Projects, Research, Mentoring and Extension

End-to-end management of the research lifecycle, from the first student research group to the extension programmes, with operational traceability, researcher training and institutional intelligence.

FINANCIAL MANAGEMENT

Financial Enrollment

This subsystem is responsible for the financial management of the Institution's processes. Financial Enrollment, Validations and credit transfers, Financing for Students, Reception and Control of Payments, Connection with Banks, Statement of Account.

Cash Collections, Banks and Payment Gateway

Module to manage the collection of tuition payments

Electronic invoicing (DIAN)

The module contains the following elements: Electronic invoice in the format required by the DIAN, with QR codes and DIAN certifications, which will be generated at the time of payment by the client (student) and sent by email. Integration with the financial system of the institution.

Educational Credits

It allows the management of financing, through the generation of promissory notes and collection projections

COMMERCIAL MANAGEMENT

Prospects

This module offers options for registering potential applicants, scheduling follow-up activities by email, text messages and calls, generating multiple reports that support business management. It is fully integrated so that data is entered once and travels through all processes in the solution.

Customer service - PQRS

It allows the educational community to submit suggestions, claims, complaints or compliments, so that they can be thoroughly followed up within the institution.

Technical support

We provide Premium Technical Support 24/7 for any issue that may arise.

Consulting and Accompaniment

We advise and accompany our clients throughout the software implementation process and make any custom configurations required.

Infrastructure (Hosting)

Technological Platform Included.

CROSS-CUTTING

Integration with Other Systems

DATASAE 360 interoperates with other information systems through SOAP and REST web services, orchestrating and improving the institution's academic and financial processes.

Icono de gestión multiusuario y por procesos

REDAC - Accreditation Network

A private blockchain network that takes the credentials issued by the institution (badges, diplomas, certificates and degree records) and signs them cryptographically to register them immutably and verifiably.